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eTenderz · Tender management system
Tender management software built around two-envelope bid evaluation
eTenderz is multi-company, multi-vendor e-tender software for organisations that run formal procurement: tender notices and amendments, tender fees and earnest money deposit, controlled document release, and separate technical and commercial bid evaluation. It models how tendering is actually practised, not a simplified version of it.
What is e-tender software?
E-tender software, also called a tender management system, is a platform that runs a procurement tender end to end online: publishing the tender notice, issuing amendments, collecting tender fees and earnest money deposit, releasing tender documents to registered bidders, receiving sealed bids before a deadline, and evaluating those bids against defined technical and commercial criteria. Its purpose is a procurement process that is auditable and identical for every bidder.
- Model
- Multi-companyMany buyers, many vendors
- Evaluation
- Two-envelopeTechnical and commercial
- Money handling
- Tender fee + EMDBuilt in, not bolted on
- Stack
- Laravel + VueTailwind CSS front end
- Deployment
- Self Hosted
- Licence
- Commercial Contact For Pricing
The problem
Most tender software was built for purchasing, not for tendering
Sourcing platforms handle requests for quotation well. Formal tendering is a different discipline: the process itself is the deliverable, because it has to survive challenge from an unsuccessful bidder.
What generic tools miss
The parts that make it a tender
A tender fee that must be paid before documents are released. An earnest money deposit lodged with the bid. Amendments issued after publication that every bidder must receive. Technical merit assessed before anyone is allowed to see a price.
Software that omits these leaves them running on email and spreadsheets beside it, which is precisely where disputes come from.
What eTenderz does
The whole process, inside the system
Fee collection, EMD, document gating, amendment distribution, submission deadlines and staged evaluation all sit in one place, with an audit trail showing who did what and when.
Every bidder gets the same information at the same time, and you can demonstrate it afterwards.
The mechanism
Technical bid and commercial bid, evaluated separately
This is standard practice in public and industrial procurement, and it is the part generic sourcing tools flatten. Evaluators judge capability before they see price, so a low quote cannot influence a technical score.
Technical bid
Capability, compliance and the documents the tender required. Evaluated against criteria set when the tender was defined.
- Required document checklist per tender
- Custom data fields that carry evaluation weight
- Qualification assessed before pricing is opened
- Non-compliant bids identified and recorded
Commercial bid
Price, opened only for bidders who cleared the technical stage. Compared on the same basis for every qualified bidder.
- Opened after technical evaluation closes
- Comparable structure across bidders
- Award decision recorded against the evaluation
- Full trail from notice to award
Because the sequence is enforced by the system rather than by procedure, the separation holds under scrutiny. That is the difference between saying an evaluation was fair and being able to show it.
End to end
From tender notice to award
01 · Define
Tender created and published
Scope, specifications, required documents, evaluation fields, tender fee and EMD amount all defined by the tendering officer. Supporting documents attached.
02 · Register
Vendors purchase and access
Registered vendors see the notice. Tender documents become available only after the tender is purchased, so document access is controlled and recorded.
03 · Amend
Amendments issued
Corrigenda and clarifications released after publication reach every bidder who holds the tender, rather than whoever happened to be on an email thread.
04 · Submit
Bids received before deadline
Bidders submit the required documents, custom evaluation fields and their EMD against the deadline set for the tender.
05 · Evaluate
Technical, then commercial
Technical bids assessed first. Commercial bids opened only for those that qualified, then compared on a common basis.
06 · Award
Decision recorded
The award is recorded against the evaluation, leaving a documented line from the published notice to the winning bid.
What is in it
Six areas
01
Tender definition
- Scope, specification and criteria
- Multiple supporting documents
- Required submission checklist
- Custom evaluation data fields
02
Notices and amendments
- Tender notice publication
- Amendments and corrigenda
- Distribution to all holders
- Deadline management
03
Fees and EMD
- Tender fee collection
- Earnest money deposit defined per tender
- Documents released on purchase
- Payment status per vendor
04
Vendor management
- Vendor registration and profiles
- Multi-vendor across multiple companies
- Participation history
- Queries and responses
05
Bid evaluation
- Technical bid assessment
- Commercial bid comparison
- Staged, in the correct order
- Award recorded against criteria
06
Roles and audit
- Defined roles and permissions
- Tendering officer and evaluator separation
- Action trail across the process
- Multi-company isolation
In use
What it looks like
Tender definition
Vendor tender listing
Bid evaluation
How it is built
Laravel and Vue, designed around roles
eTenderz is a Laravel application with a Vue and Tailwind CSS front end. It was designed with user experience work done first, around the principle that a user with a defined role and permission should be able to complete their task without navigating around everyone else's.
Our engineers use Claude Code as standard daily tooling for scaffolding, test generation, static analysis triage, refactoring and review passes. Architecture decisions, merge approval and production deployment stay with the engineers.
What is a setting and what needs development
| Area | Configuration | Needs development |
|---|---|---|
| Tender structure | Documents required, custom evaluation fields, fee and EMD amounts | Additional evaluation stages beyond technical and commercial |
| Roles | Users, permissions, evaluator assignment | New permission dimensions |
| Scoring | Criteria and weightings | A different scoring model or automated scoring rules |
| Payments | Fee and EMD amounts per tender | A local payment gateway or bank integration |
| Reports | Filters and exports | Statutory or regulator-specific formats |
| Branding | Organisation identity per company | A replaced front end against the same API |
Scroll the table sideways on a phone →
Fit
Who this is for, and who it is not
eTenderz suits organisations on the buying side of a formal tender: public bodies, industrial buyers, institutions and groups running procurement where the process must be demonstrably fair and the same for every bidder.
Where it is the wrong tool
- You are the bidder, not the buyer. Software for writing and winning tender responses is a different category and this is not it.
- You want a tender discovery service. eTenderz runs your tenders; it does not scrape other organisations' tender notices for you to bid on.
- Your buying is informal. If you compare three quotes by email, a tender platform adds process you do not need.
- You need contract lifecycle management after award. The trail ends at the award decision. Post-award contract administration is a customisation or a separate system.
Questions
Frequently asked
What is two-envelope bid evaluation?
Two-envelope evaluation is a tendering method in which each bidder submits a technical bid and a commercial bid separately. Evaluators assess the technical bid first, against criteria set when the tender was published, and only the commercial bids of technically qualified bidders are opened. The purpose is to prevent price from influencing the judgement of capability. It is standard practice in public and industrial procurement, and software that collapses both into a single submission cannot support it.
What is an earnest money deposit in tendering?
An earnest money deposit, or EMD, is a sum lodged by a bidder alongside their bid as security that the bid is serious and that the bidder will honour it if selected. It is typically refunded to unsuccessful bidders after award and forfeited if a successful bidder withdraws. Because it is defined per tender and tracked per bidder, a tender management system that does not handle EMD leaves that record running outside the platform.
How are tender amendments handled after publication?
Amendments and corrigenda issued after a tender is published are distributed through the platform to every vendor holding that tender, rather than by email to whoever is on a distribution list. This matters because an unsuccessful bidder challenging an award will ask whether all bidders received the same information at the same time, and the platform records that they did.
Can one platform serve several tendering organisations?
Yes. eTenderz is multi-company and multi-vendor, so several tendering organisations can run their own tenders on one platform while vendors register once and see the tenders relevant to them. Each organisation's tenders and evaluations remain separate.
Are tender documents restricted until the tender is purchased?
Yes. Supporting documents attached to a tender become available to a vendor only after the tender is purchased and the tender fee recorded, which gives the tendering organisation a record of exactly who holds the documents.
Can the evaluation criteria be changed for our organisation?
Criteria, weightings, required document checklists and custom evaluation data fields are configuration and need no development. Adding evaluation stages beyond technical and commercial, changing the scoring model, or integrating a local payment gateway for tender fees and EMD are development work, which GegoSoft carries out as customisation.
Who builds and maintains eTenderz?
GegoSoft Technologies, a software development company based in Madurai, India. It is a Laravel application with a Vue and Tailwind CSS front end, built and maintained by the same engineering team that carries out customisation work on it.
Next step
Walk one of your own tenders through it
Bring a tender you have recently run. We will set it up — documents, evaluation fields, fee and EMD — and take it through technical and commercial evaluation so you can judge it against how you actually work.